General User Proposal Call
Run Cycle 2025-3
Submission Deadline: June 25, 2025, 14:00/2:00 p.m. (Chicago time)

APS User Requirements to Submit a Proposal in the UPS

Please reference the 2025-3 calls below for status:

• Macromolecular Crystallography: closed

• Standard General User Rapid Access: open (2025-2 run cycle)

• General User - Regular: closed

• eBERlight - Macromolecular Crystallography and General User: closed

• Resource Staff (includes CAT and APS staff): open

• CAT Member: open

• Partner User (PUP): closed

Information about the specifications and capabilities of the post-Upgrade beamlines can be found in the APS Beamline Directory. PIs are encouraged to contact beamline scientists for more detailed information on the status and current capabilities of the beamlines.

What if I submitted a proposal for a previous cycle?

Proposals submitted for previous run cycles that are still active can request beam time by submitting a follow-on experiment time request (ETR) for 2025-2. Log into UPS using your ORCiD credentials and follow these step-by-step instructions.

All proposals for the APS are submitted via the Universal Proposal System (UPS). For everything you need to know about the UPS, from logging in to requesting beam time, visit Using the Universal Proposal System.

In order to submit and/or be listed on an APS proposal, users must:

1. Have an ORCiD.
2. Have an APS/Argonne badge number with APS authorized as a Trusted Party for ORCiD in your user account.
3. Log into the UPS platform and create your user profile.

Please follow these detailed login instructions to access your UPS dashboard. Watch a demo of the UPS system for additional assistance. 

Time Zones and a 24-Hour Clock

The UPS has built-in customizable time zones. Head to your UPS user profile to select your appropriate time zone. All dates and times displayed in the system will update accordingly. If you do not update your time zone, it will default to Pacific time.

The UPS displays all times using a 24-hour clock. For example, a 2:00 p.m. deadline in Chicago (Central time) will display as 14:00.

IMPORTANT TIP!

Please be sure to be as thorough and detailed as possible with your abstract AND when answering all proposal form questions. Beam time for the upgraded APS will be highly competitive. To give your proposal the best chance at allocation, be in-depth with your responses. See our tips for writing a successful APS proposal.

• Beam Time Allocation Committees (BACs)
• Calendar (deadlines, run cycle, and review dates)
• Concepts, definitions, and help
• Knowledge Articles
• Proposal Review Panels (PRPs)
• Proposal types
• Review criteria
• Questions? Contact [email protected] or (630) 252-9090

• You must register as a user and receive a badge number before you can begin a proposal.
• Watch our Universal Proposal System (UPS) Tutorial to learn how to log in, set up your profile, and submit a proposal.

You may not need to submit a new proposal!

• Same work
  • Visit your Dashboard in the Universal Proposal System (UPS) to find the status of your proposals.
  • If the relevant proposal is listed in the "Active" tab, you may not need to create a new proposal.
  • Check the "Rcmd Shifts" and "Used" columns to make sure the remaining time is adequate.
  • If enough time is available, click "Submit New Request" to submit a new experiment time request (ETR) on the existing proposal.
• New work
  • To change the focus or include new results, submit a completely new proposal by navigating to the Proposal Calls page.