The Advanced Photon Source
a U.S. Department of Energy Office of Science User Facility

Users Meeting FAQ

Q: How will I get my gate pass for access to the Laboratory?

A: For non-Argonne attendees, you must complete the Argonne Visitor Registration form a minimum of 7 days BEFORE YOU TRAVEL so a gate pass will be processed for your visit to Argonne.  The link to this form is included in the confirmation e-mail that you will receive after you complete your online registration.  CLICK HERE to visit the form now.

You can pick up your gate pass at the Argonne Information Center during normal business hours or at the Guard House at the Main Gate during weekends or off-hours.

*Beginning October 1, 2021, a REAL ID form of identification MUST be presented to obtain approval for site access and to claim a gate pass:

  • REAL ID-compliant driver's license or other state photo identity card
  • U.S. passport/U.S. passport card
  • Foreign government-issued passport
  • HSPD-12 PIV card
  • Permanent resident card
  • DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST)
  • U.S. Department of Defense ID, including IDs issued to dependents
  • Border crossing card
  • State-issued Enhanced Driver’s License (MI, NY, VT, WA)
  • Federally recognized tribal-issued photo ID
  • Canadian provincial driver's license or Indian and Northern Affairs Canada card
  • Transportation worker identification credential
  • U.S. Citizenship and Immigration Services Employment Authorization Card (I-766)
  • U.S. Merchant Mariner Credential 
Q: How to I submit my abstract?

Poster Session Abstract:

A: Abstracts for the poster session are submitted through your Users Meeting Online registration. Using your meeting registration confirmation number, access your registration record and go to the Poster Session Information page.  Scroll to the bottom of the page, and use the Upload file button. 

Please reference the Abstract Style Guide and the Poster Style Guide for document guidelines.  Only .DOC  will be accepted.  Use only alphanumeric characters in the file name. Graphics are not permissible.

Invited Speaker Abstract

A: Abstracts for invited speakers are submitted in your Users Meeting Online registration. At the bottom of the Personal Information page, you will be asked to identify the session at which you have been invited to speak (e.g., which workshop or plenary session) from a pull-down menu. Then use the Upload file button.

Please reference the Abstract Style Guide for document guidelines.  Only .DOC files will be accepted.  Use only alphanumeric characters in the file name. Graphics are not permissible.

Late Abstract Submission

A: Yes. You can return to your Users Meeting online record and click on "View or Change Your Existing Registration."  From there, you can use your meeting registration confirmation number to access your registration record. Go to the Personal Information page.  Scroll to the bottom of the page where you will be asked to identify the session at which you have been invited to speak (e.g., which workshop or plenary session) from a pull-down menu. Then use the Upload file button.

 

Q: Can I change my registration information if I need to?

A: Yes. You can return to your Users Meeting Online record any time and click on "View or Change Your Existing Registration."

From there you can use your meeting registration confirmation number to access your registration record update or change your information, and upload an abstract, or print a receipt of your registration for your records.

Q: How can I pay for my registration fee(s) using the Argonne XINK system?

A: Argonne employees can pay their Users Meeting registration fee (and CNM Short Course fee, if applicable) using the XINK system.  (This system is on Inside Argonne and requires your LDAP user name and password.)

At the top of the page where it says Find a Form, type in “936” and the ANL-936 Internal Meeting Registration form will pop up as a link. Click on the ANL-936 link and complete the form, choosing the appropriate payment type (e.g., registration only, registration plus short course, or short course only) from the pull-down menu called “Conference Information.”

You can fill out the XINK payment system for one or more people at time. You will need to provide an appropriate cost code for your fee(s).

Q: How should Argonne employees pay for lunch or banquet tickets?

A: Argonne employees must pay for their Users Meeting lunch and/or banquet tickets using a personal credit card (preferred) or personal check via the secure payment option on the Checkout page of the Online registration form.

Q: What is the refund policy?

A:

  • Students receive 100% of their $50 Registration Fee when they cancel
  • General Attendees receive a refund of their Registration Fees minus a $75 cancellation fee
  • Exhibitors do not receive a refund
  • No meal tickets (e.g., lunch or banquet) are eligible for refunds. You are allowed to give your tickets to colleagues.

 

Any additional questions, please contact: Jacki Flood, Advanced Photon Source User Office, 630-252-7566, jflood@anl.gov

 

02.01.2021

To comment on the contents, please contact apsuser@anl.gov.