The Advanced Photon Source
a U.S. Department of Energy Office of Science User Facility

COVID Rules and Regulations

The current CDC COVID-19 Community Level for DuPage County, Illinois, is:

 
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Based on the Community Level above, please adhere to the corresponding column below for COVID controls that should be applied when visiting the Advanced Photon Source.

For Users at User Facilities

LOW

MEDIUM

HIGH

Face Coverings
Regardless of vaccination status
Optional, only required in Health and Employee Wellness (HEW) clinic. 
Optional, only required in Health and Employee Wellness (HEW) clinic. 
Required
Physical Distancing
Regardless of vaccination status
Optional
Optional
Required; consider additional remote work
Screening Program
Not required
Required if unvaccinated
Required if unvaccinated or working within 6 ft. of others for extended periods
Site Access Criteria for Users

Must be listed as an onsite user on an approved Experiment Safety Assessment Form (ESAF), and,

Provide proof of COVID-19 vaccination, or

Provide a negative COVID-19 test result conducted within the last 72 hours

Refer to details below this table concerning vaccinations accepted, COVID-19 test results accepted, etc

Must be listed as an onsite user on an approved Experiment Safety Assessment Form (ESAF), and,

Provide proof of COVID-19 vaccination, or

Provide a negative COVID-19 test result conducted within the last 72 hours

Refer to details below this table concerning vaccinations accepted, COVID-19 test results accepted, etc

Must be listed as an onsite user on an approved Experiment Safety Assessment Form (ESAF), and,

Provide proof of COVID-19 vaccination, or

Provide a negative COVID-19 test result conducted within the last 72 hours

Refer to details below this table concerning vaccinations accepted, COVID-19 test results accepted, etc

Report Cases to COVID-19 Question Line
Yes
Yes
Yes
Self-Monitor for Symptoms
Yes
Yes
Yes
Wearable Proximity Device
No
No
Yes
Vaccine Booster
Recommended
Recommended
Recommended
Meeting Limit
No limit
No limit
Less than or equal to 50

Onsite Rules That Apply To Everyone

  • If you are working at an Argonne user facility and become ill, stay away from others and immediately contact the Argonne COVID-19 Question Line at 630-252-2555; the line is staffed 24/7.

    Staff will connect you to the appropriate lab resources as needed. Argonne clinicians will only provide information on current isolation and restriction requirements for those sick or exposed to COVID-19.

    The onsite Health and Employee Wellness Program will not offer or engage in medical advice or consultation. This advice needs to be provided by personal medical providers unaffiliated with Argonne.

  • Site access can only be granted to users identified as onsite users on approved Experiment Safety Assessment Forms (ESAFs), or if a Gate Pass is requested and processed by the User Program Office.  Visit the My APS Portal to request a Gate Pass or email apsuser@anl.gov.
  • All users must go the Argonne Information Center (AIC) upon arrival to Argonne and during regular business hours, to show proof of vaccination, an exemption letter, COVID testing results or to pick-up a site access credential. This is not required for CAT operations staff.

    The AIC hours are 6:30 a.m. to 5:00 p.m. US CT, Monday through Friday.
    The APS User Office hours are 8:00 a.m. to 4:30 p.m. US CT, Monday through Friday.

  • Users conducting experiments who have the potential of arriving after hours on weekdays, weekends, holidays, or during Laboratory shutdown periods must notify the APS User Program Office in advance by entering a Gate Pass request in My APS Portal or by sending an email to apsuser@anl.gov before 4:00 pm US Central Time on a given workday.

    This will allow for credentials to be available at the guard booth when the user arrives.

  • Users who arrive at Argonne after hours without notifying the APS User Office in advance of arrival will be denied access.
  • Users should have their appropriate vaccine documents and/or test results with them when they arrive at Argonne. If documents are not available, site access will be denied.
  • Mail-in and remote-access experiments at the APS continue and should be identified accurately on ESAFs.

Face Coverings

  • When required to be worn per the table above, users shall wear a face covering:
    • In all public and work areas within a building (e.g., shared offices and labs, hallways, elevators, restrooms
    • In all face-to-face meetings and at security checkpoints (though Security may ask you to lower your face covering to verify identity).
    • Inside government-owned vehicles when another person is in the vehicle.
    • Outdoors only when you are within six feet of another person.
  • One may remove their face covering when alone in an enclosed space or when necessary to eat. 
  • Face coverings are not required in beamline experimental stations, Laboratory Office Module (LOM) labs or offices, unless required by the table above.
  • Neck gaiters and bandanas are no longer approved as face coverings for on-site use unless combined with another mask to improve fit and filtration, such as a surgical mask beneath a bandana.
  • Personnel on-site including users are strongly encouraged to wear face coverings that afford the highest level of protection. In descending order of protection, these are:

    • KN95 or N95 masks: Offer the highest level of protection, with a usual tight fit and high particulate filtration. 

      These masks are typically worn in higher-risk situations for COVID-19 transmission, such as crowded indoor places for short durations. 

      Users may source their own N95 or KN95, and the APS stockroom maintains a limited quantity of KN95 masks, the latter available by contacting your beamline point of contact or any APS Floor Coordinator or ESH Coordinator. 

      Soiled KN95 masks should be discarded in the normal trash.

      Caution: Users should be aware that there are many counterfeit N95 and KN95 masks offered to the public. The Centers for Disease Control and Prevention (CDC) offers guidance on how to select the right mask and how to spot counterfeit masks.  Note that if you choose to wear an N95 mask that you supply yourself, the Argonne Occupational Safety and Health Administration requires specific health, fit test, cleaning, storage, and other precautions to be taken.

    • Argonne filtering cloth masks (available in plain white or with the Argonne logo) and surgical-style disposable masks: The Argonne filtering cloth masks were designed, developed, and tested jointly by Argonne and University of Chicago experts, both offering very good protection. 

      This style is typically chosen when wearing a face covering is required for a long duration, in lower risk, less crowded indoor or outdoor locations.  Wear one when you will be wearing a mask for a long duration in lower-risk, less-crowded indoor or outdoor places. 

      These masks can be obtained by contacting your beamline point of contact or any APS Floor Coordinator or ESH Coordinator. Filtering cloth masks should be laundered (machine wash warm then air-dried) when soiled.  Soiled disposable masks should be discarded in the normal trash.

Wearable Proximity Device

When required by the table above, general users will be issued proximity devices by the beamline staff for the duration of their experiment. These devices are for contact tracing purposes only.

Proximity devices must have their QR code scanned at least daily at one of many available kiosks at the APS, prior to departure and left at the beamline when the user departs.

Contact your beamline point of contact for a list of available kiosk locations at the APS.

About proximity devices: These small wearables weigh only 1.6 ounces and do not track location or collect any Personally Identifiable Information (PII). Instead, they detect and record device-to-device interaction. There is minimal setup, and a user must only ensure they are turned on and worn while onsite. The badges have demonstrated high utility in providing reliable contact tracing data sets to Argonne Health & Employee Wellness clinicians and have been in use at Argonne since a successful pilot in November 2020.

Experiment Safety Assessment Form (ESAF) Information

  • ESAFs that include onsite users must be submitted a minimum of 14-days in advance of the start of an experiment

  • Mail-in and remote access users must submit a completed ESAF no less than 7 days before the experiment start date

  • Late ESAF submissions will be subject to automatic rejection and site access denial (unless deemed by APS management to be a valid exceptional and extraordinary circumstance).

  • Onsite experimenter presence is capped at five onsite users per-experiment, with limited exceptions.   

  • More than five onsite users on an ESAF will require the submitter to fill out a PSC onsite request justification, which will require APS senior management review and approval. 

General Vaccine Information

APS users who are approved to physically access the facility, will only be able to enter the Laboratory site if the criteria listed in the table above is satisfied commensurate with the current CDC Community Level:

  • Proof of vaccination: A physical vaccination card, photocopy of a vaccination card, or digital image. The time at which the proof is provided must be at least 14 days after the date of the final vaccination shot. Argonne does not require booster shots for any COVID-19 vaccines currently.

    Argonne will accept vaccines approved by the World Health Organization: Astra Zeneca, Oxford/Astra Zeneca, Johnson & Johnson (Janssen), Moderna, Pfizer-BioNTech, Sinopharm BBIBP, Sinovac and Bharat Biotech.

  • Proof of a negative COVID-19 test result: Argonne will accept printed COVID-19 test results from either a polymerase chain reaction (PCR) test or a rapid antigen test performed by a healthcare provider no more than 72 hours prior to site entry. Results from at-home testing kits will not be accepted.

Vaccination Requirements for Site Access

  • Vaccinated Users:   At least two business days in advance of arrival at Argonne, upload proof of vaccination to this Box Plus folder, Argonne’s secure cloud-based storage.

    Argonne will review the proof and authorize site access if the documents are valid (and if the user is listed as onsite on an approved experiment).

    Users may opt to supply their documents upon arrival at Argonne during regular business hours.  An appropriate access credential will be issued at the AIC commensurate with date on an approved ESAF. 

  • Unvaccinated Users: Users who are unvaccinated must show proof of a negative result from a COVID-19 test conducted within the last 72 hours upon arrival to the AIC during regular business hours.

    The AIC staff will review the documents, and if valid (and if the user is listed as onsite on an approved ESAF), will issue the user a Gate Pass commensurate with the negative test result but for no more than three days (72 hours).

Any document reviewed above will be returned to the individual after review; Argonne will not keep them on file.

If the user needs to access the site for longer than the duration of their Gate Pass, a more recent negative COVID-19 test result must be provided at the AIC to renew their Gate Pass. 

After-hours, Weekend, Holiday Access, and Shutdown Periods

Users conducting experiments who have the potential of arriving after hours on weekdays, weekends, holidays, or during Laboratory shutdown periods must notify the APS User Program Office in advance by entering a Gate Pass request in My APS Portal or by sending an email to apsuser@anl.gov before 4:00 pm US CT on a given workday.  This will allow for credentials to be available at the guard station when the user arrives.

The AIC hours are 6:30 a.m. to 5:00 p.m. Central Time, Monday through Friday.
The APS User Office hours are 8:00 a.m. to 4:30 p.m. Central Time, Monday through Friday.

The User Program Office and the Argonne Information Center (AIC) staff are not available during non-working hours. 

Users who arrive at Argonne after hours without notifying the APS User Office in advance of arrival will be denied access

Comments on any content above can be sent to apsuser@anl.gov.

05.19.2022

To comment on the contents, please contact apsuser@anl.gov.