Policy and Procedures for Submitting Publications Information to the APS Publications Database

January 23, 2007

Policy

The APS publications database shall be the official source for listings of APS-related publications furnished to the APS Scientific Advisory Committee, the U. S. Department of Energy, and other government agencies for periodic compilations.

General Requirements

  1. To be included in the database, a report of work must meet either criterion (a) or (b), AND criterion (c):
    1. The paper must report on research carried out at the APS facility, regardless of author affiliation, even if the work was also conducted at another facility.
    2. The paper must be authored or co-authored by an APS employee in the course of ANL-supported work, regardless of the topic or the locale of the research.
    3. The report must be published in the open literature (which includes conference proceedings), or as a Ph. D. dissertation. Preprints, submitted papers, and meeting abstracts will not be included in the database. Extended abstracts published as part of the official proceedings of meetings will be included (as proceedings articles).

    Any paper not written by an APS employee and not specifically related to research at the APS (e.g., theoretical work on synchrotron radiation) and published under the auspices of another institution (e.g., preprinted by or included in the annual activity report of another facility) will not be included.

  2. The following acknowledgment statement must be included in all published reports of work conducted at the APS:

    "Use of the Advanced Photon Source was supported by the U. S. Department of Energy, Office of Science, Office of Basic Energy Sciences, under Contract No. DE-AC02-06CH11357."

    Appropriate acknowledgments of the resources provided by Collaborative Access Teams (CATs) and affiliated institutions, CAT staff, and funding agencies should also be included.

Procedure for APS users (non-APS employees)

  • On a regular basis, users shall provide sector management with a copy of all published material that describes work conducted at beamlines operated by that specific sector.
  • Sector management or their designees will accumulate copies of (or complete reference information about) published materials (see list below) monthly (or more frequently, if desired) and either effect the entry of this data into the APS publications database or forward this information to the APS Scientific Information Services Office ( apsinfo@aps.anl.gov or Bldg. 401/A4128) for entry into the APS publications database. If the paper does not specifically identify the beamline(s) where the work was conducted, that information should be included, as well as noting if any general user beam time was employed in the research.

Published information in this instance means:

Journal articles
Conference proceedings articles
Conference proceedings (if editor)
Books (if author or editor)
Book chapters
Technical reports
Dissertations
Published patents
Published abstracts
Invited Talks
Magazine article

Procedure for APS employees (including XOR members)

  • Citations of papers authored or co-authored by an APS employee in the course of ANL-supported work will be entered into the database by APS Divisional representatives.