APS Experiment Safety Approval System
Instructions for Beamline Administrators

version 2.0
January 21, 2005

Contacts
APS Experiment Safety System: glagola@aps.anl.gov, 630-252-9797
Technical assistance: mis_mgrs@aps.anl.gov

 

Beamline Approvers:

Log on at http://beam.aps.anl.gov/pls/apsweb/esaf0001.start_page.

  1. Click on "Edit/View EAF" on the main menu.
  2. Select the query information you want to use (the criteria are assembled with an "AND")
  3. A judicioius choice of search criteria can be used to minimize the number of ESAFs that are displayed in the Query Result Table.
  4. Click the "Submit Query" button at the bottom of the screen.
  5. A list of ESAFs matching your criteria is displayed.
  6. To view an ESAF, click the PEN number on the query results screen to view/edit/approve the ESAF.
  7. ESAFs may deleted from the system by the person(s) in the Beamline Administration role.  Deletion means that the ESAF is no longer accessible for reviewing. It is still stored in the database and can be recovered by the IS Group.
  8. Review an ESAF.
  9. On the Beamline Administration page you can enter comments, check the status of your Safety Committee reviews (if you have people assigned to that role), assign the PEN number for the experiment, assign a staff contact/beamline person to verify safeguards at posting time, and check the current APS status for the experiment.
    1. Comments:  Enter comments that will be printed with the posting in the "Beamline Comments (Posted at Experiment" box.
    2. Safety Committee status:  Check comments in the "Beamline Safety Committee Comments (Confidential)" box.  These comments are not printed as part of the EHCP.  To have any of these comments appear on the EHCP you must copy and paste them to the "Beamline Comments (Posted at Experiment" box.  The Beamline Safety Committee members are listed on the left side of the page with a box to indicate if they have approved the ESAF.
    3. Assign the end of the PEN number by entering it in the provided text box.  Just below the PEN number is the Risk Class of the experiment as determined from the Experiment Hazard Classes on the ESAF.  This is automatically determined based on information provided on hazards identified in the ESAF.
    4. Staff Contact/Beamline Verifier:  Enter the name of the person that will be the Staff Contact for the experiment or the Beamline person that will verify that all safeguards, etc.  are in place at the time of posting before the experiment begins.
    5. In the APS box you can see the current APS "approval" status and if the experiment has APS approval the date will be displayed.
    6. If the ESAF is created from a GUP, the GUP number can be entered/corrected in the GUP Id field.
    7. The experiment type (CAT, GUP, PUP) can be entered/corrected in the field using the dropdown list.
  10. When finished click on the "Submit" button.

Beamline Safety Committee:

Log on at http://beam.aps.anl.gov/pls/apsweb/esaf0001.start_page.

  1. Click on "Edit/View EAF" on the main menu.
  2. Select the query information you want to use (the criteria are assembled with an "AND")
  3. A judicioius choice of search criteria can be used to minimize the number of ESAFs that are displayed in the Query Result Table.
  4. Click the "Submit Query" button at the bottom of the screen.
  5. A list of ESAFs matching your criteria is displayed.
  6. To view an ESAF, click the PEN number on the query results screen to view/edit/approve the ESAF.
  7. Review an ESAF.
  8. Go to the Beamline Adinistration tab and enter comments in the "Beamline Safety Committee Comments (Confidential)" text box.  These comments are not posted with the EHCP.  If you want to add your approval (as a committee member) check the box to the left of your name.
  9. The checkbox by a given committee member's name should be used to indicate approval of the ESAF.
  10. When finished click on the "Submit" button.

 

Updated: January 21, 2005