The meeting is being held in a hall that can seat over 500 people, although we're not expecting that many at this meeting! There will an A/V technician on duty to manage the LCD projector and sound system, but speakers will be responsible for loading and running their own presentations.
We hope that most if not all speakers will present their talks from a PC that we will provide for the purpose, although we can accommodate people who need to use their own laptop or who prefer to use overhead transparencies. The PC on the podium will be running Microsoft Windows XP with MS Office 2003 installed as well as OpenOffice.org 2.0, Mozilla Firefox 1.5, and Adobe Acrobat Reader 7.0.7. If there's something else you need please contact Andrew Johnson (email@example.com) to discuss it.
We are aiming to have a PC available at the back of the hall for uploading your presentations into a shared network drive from where the podium PC will be able to display them. This will support USB Flash disks, CD-ROMs, or internet network downloads. If you wish to send your presentation to us in advance please email it to firstname.lastname@example.org - you will get an acknowledgement reply once we have received it and successfully opened it (unless and until you receive an acknowledgement do not assume that your file has arrived safely).
Information for Exhibitors/Demonstrators
Exhibitions and demonstrations will take place in the 402 Gallery, downstairs from the 402 Auditorium. This is the same space that will be used for refreshments for meeting participants. We will provide 5 foot by 2 foot (1.5 m x 0.6 m) rectangular tables for exhibitors, with a 2 foot by 3 foot (0.6 m x 0.9 m) display board beside each table. 110V AC power will also be available.