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Lesson Module A-11
The Configuration Control Work Permit
page 2

Posting Configuration Control Work Permits for Components that DO NOT have Engineered Controls: Introduction to the RE and RSSE Roles
  • Certain components under configuration control do not have engineered controls managing their state of existence. Some components rarely need to be worked on or moved while other components regularly need to be worked on or moved, but either way this requires a Radiation Safety System Engineer (RSSE) or Responsible Engineer (RE) to submit a Configuration Control Work Permit (CCWP) request to a FC when they are to be worked on. (Link to UO-29 Form).
  • A Responsible Engineer has responsibility for performing a particular task of a project. An example of a CCWP submitted by a RE is the Systems Interlock group performing an annual Personal Safety System Validation on a beamline.
  • A Radiation Safety System Engineer effectively “owns” certain components under configuration control. Some of these components are shutters, beam stops, collimators, and masks. The components may be movable or stationary. An example of a CCWP submitted by a RSSE is for beamline shutter repair.

Generating a CCWP: Generating a CCWP:

  • The CCWP can be generated via the Integrated Content Management System (ICMS) or by completing a hard copy of the CCWP form.
  • RSSE's and RE's start the CCWP process for planned work by obtaining required approvals for CCWP's. Line management is responsible for work authorization on all radiation safety systems. Examples of such authorization that may be needed are Group Leader(s), group engineers and/or technicians, Associate Division Director, and Division Director. Approvals needed are determined by RSSE/RE procedures. Floor Coordinator approval is needed for all CCWP’s posted for components without engineered controls. Certain components under configuration control require BSDRSC review prior to any work taking place on the component. The RSSE's and RE's ensure that the documentation for the review is referenced on the CCWP form, if necessary.
  • If approvals are obtained via ICMS, the FC group will get an ICMS email requesting FC approval on a CCWP. The FC will then approve work that has a complete, detailed job description, including all work requests, checklists, and review team approvals that need to be referenced, after verifying that line management approvals were obtained. The FC should reject CCWP’s that are vague, missing pertinent information, or missing approvals for work to start. When the FC is ready to approve a CCWP via ICMS workflow, they should type their name in the comments section, and also indicate if the beamline should be global online or offline, and indicate which stations of the beamline should be APS enabled and disabled.
  • The FC can generate a hard copy of the CCWP, once a “Content Release Notification” is received via email, to post in the beamline end cabinet.
  • If approvals are obtained on a handwritten CCWP, it is typically brought down to the experimental hall by a RSSE or RE to be posted. The FC should verify completeness of the job description, that all line management approvals are already obtained, and indicate if the beamline should be global online or offline, and indicate which stations of the beamline should be APS enabled and disabled. The FC will sign at step 3 for their authorization to start work. The CCWP can then be posted in the beamline end cabinet.

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